POLICIES & PROCEDURES

We are one of Southern Ontario's largest youth basketball clubs with a history rooted in developing champion-level players, many of whom go on to play on some of the most elite stages.  We focus on not only just developing basketball skills but leadership and team-building qualities as well, with an emphasis on fun!

Refunds:

Refunds will be given if an email request is received and acknowledged by Burlington Basketball in accordance with the policies below.  

Our COVID-19 Refund Policy:

Given the uncertainty associated with the effects of COVID-19 on the upcoming seasons, Burlington Basketball (BB) is implementing a refund policy to address the potential circumstance where all or part of a program is cancelled due to COVID-19.  See specific policy below.

  • Should the season be cancelled prior to a program’s first practice/session (before uniform and basketball distribution) BB will refund the registration fee for the program, less a $100 administrative fee.

  • Should the season be cancelled after the start of practices/games (after players have received their uniform and basketball) BB will calculate a pro-rated refund based on the number of weeks of the program missed, less a $100 administrative fee.

  • Should there be a pause in the season, where sessions have been cancelled but there is expectation that the season will resume, BB will wait until the end of the season (or the complete cancellation of the season) and then pro-rate refunds based on the number of weeks missed, less a $100 administrative fee.

  • Where refunds are calculated on a pro-rated basis, by default BB will not issue payment, but rather will issue a credit to the family’s LeagueApps account (to be used towards a future program). Refunds will be available upon request. Details on requesting a refund will be provided when notification of refund calculations are issued.

 

Concussion Policy & Rowan’s Law · Ontario Basketball’s Concussion Policy:

Please review the newly added resources below, which are also linked at the end of the Concussion Policy online:

1. Suspected Concussion Report Form

2. Medical Assessment Letter (template)

3. Medical Clearance Letter (template)

4. OBA Concussion Reporting Portal – Smartsheet 5. Removal from Basketball Protocol 6. Return to Basketball Protocol Medical Forms

As part of the registration process, there will be questions related to your child’s health. It is important as the parent/guardian provide complete information with the required details for the health and safety of your child.

 

Player Participation Policy/Rule:

When registering with Burlington Basketball House Leagues or Jr. NBA Programs, the Parent/guardian is stating that the player being registered will not be playing REP basketball with any club, other than Burlington Basketball between September 1st calendar year and June 30th calendar year.  Failure to comply with this Participation Rule will cause the immediate removal of the player from the program with NO REFUND being issued.  Please note our REFUND Policy as noted. (If an exemption is requested, that can be initiated by emailing operations@burlingtonbasketball.ca with your request prior to your registration.)

Playing REP:

Burlington Basketball Force and Force Elite are the ONLY Rep teams affiliated and supported by Burlington Basketball. NO EXCEPTIONS.

Space Philosophy of our House League Programs:

Burlington Basketball attempts to provide as many UNIQUE Basketball playing opportunities for Burlington Youth as possible. This policy maximizes those spaces.

Gym/Coach Limitations:

Burlington Basketball has access to a limited number of gyms and volunteers to accommodate our houseleague programs and 1200(+) players. These limitations are outside the control of Burlington Basketball. This policy maximizes the use of gym time and reduces the demands on Coach volunteer time.

Athlete Development Model (ADM):

Burlington Basketball House League and Force (Rep) programs are created to work in harmony as part of the Burlington Basketball Athlete Development Model (ADM). This Model reflects years of research and testing not only by Burlington Basketball but also is reflective of the LTAD and its’ associated recommendations.  This policy ensures the club can supervise our ADM and implementation.

Coaching Philosophy/Injury:

Burlington Basketball House League, Jr.NBA and Rep coaches have a “common” goal and athlete development philosophy for any player registered with Burlington Basketball. This “common” philosophy means any of our players can play both House League and Rep without the issues of player confusion on skills development or the overtaxing of a young athletes body.

This policy ensures the club revises its’ policies to best support its’ players.

 

Burlington Basketball Complaint Procedures for Members:

Complaints should first be brought to attention of involved coach, staff member or Board member with objective of working to discuss and resolve the problem.

If the compliant / issue is still unresolved, a formal email addressed to the Director of Operations at operations@burlingtonbasketball.ca.

The complaint must include all of the following information:

  • Your full name and contact information.

  • Dates of the issue.

  • Reason for complaint

  • Chronology of events, conversations or correspondence

  • Sufficient detail about the complaint to allow for a thorough investigation/review including witnesses (if they exist) to event/incident

  • A proposed resolution

 

What is a valid complaint?

We will always formally investigate a complaint if it is …

  • A clear expression of dissatisfaction about the Burlington Basketball programs and standards.

  • A clear violation of club values or vision

  • What happens after I submit my complaint?

  • It will be communicated to the appropriate Board member and President within 24 hours.

  • Brought to impartial Issue Resolution (IR) Committee made of Club Secretary, Club President and the Director of Coaching Development.

  • Treated with appropriate confidentiality

  • Objective to find fair, positive resolution that will resolve issue and appease situation

 

Stages of Complaints Investigation

  1.  Review compliant – assess evidence

  2. Be thorough

  3. Seek truth – establish facts

  4. Assessment

  5. Written response

  6. Take prompt – appropriate action to address

  7. Remediation – fair, thorough, even-handed, principled

  8. Act with / or without Board approval?

  9. Complainant – if not satisfied – option to request Board review within 7 days

  10. Board Review

  11. May lead to request to face-to-face meeting with complainant, witnesses, IR Committee

  12. Board or President to provide written response without further appeal

  13. BB and Board are committed to learning from process and remediation