Policies & Procedures

Refunds:

Refunds will be given if an email request is received and acknowledged by Burlington Basketball in accordance with the policies below.

  • If refund request is sent before the start date of a program/event, BB will refund the registration fee for the program, less a $25 administrative fee.
  • Refunds will not be given after the start date of a program for any reason.

Concussion Policy & Rowan’s Law · Ontario Basketball’s Concussion Policy:

Please review the newly added resources below, which are also linked at the end of the Concussion Policy online:

  1. Suspected Concussion Report Form
  2. Medical Assessment Letter (template)
  3. Medical Clearance Letter (template)
  4. OBA Concussion Reporting Portal – Smartsheet
  5. Removal from Basketball Protocol
  6. Return to Basketball Protocol Medical Forms

As part of the registration process, there will be questions related to your child’s health. It is important as the parent/guardian provide complete information with the required details for the health and safety of your child.

Player Participation Policy/Rule:

When registering with Burlington Basketball House Leagues or Jr. NBA Programs, the Parent/guardian is stating that the player being registered will not be playing REP basketball with any club, other than Burlington Basketball between September 1st calendar year and June 30th calendar year. Failure to comply with this Participation Rule will cause the immediate removal of the player from the program with NO REFUND being issued. Please note our REFUND Policy as noted. (If an exemption is requested, that can be initiated by emailing operations@burlingtonbasketball.ca with your request prior to your registration.)

Playing REP:

Burlington Basketball Force and Force Elite are the ONLY Rep teams affiliated and supported by Burlington Basketball. NO EXCEPTIONS.

Space Philosophy of our House League Programs:

Burlington Basketball attempts to provide as many UNIQUE Basketball playing opportunities for Burlington Youth as possible. This policy maximizes those spaces.

Gym/Coach Limitations:

Burlington Basketball has access to a limited number of gyms and volunteers to accommodate our houseleague programs and 1200(+) players. These limitations are outside the control of Burlington Basketball. This policy maximizes the use of gym time and reduces the demands on Coach volunteer time.

Athlete Development Model (ADM):

Burlington Basketball House League and Force (Rep) programs are created to work in harmony as part of the Burlington Basketball Athlete Development Model (ADM). This Model reflects years of research and testing not only by Burlington Basketball but also is reflective of the LTAD and its’ associated recommendations. This policy ensures the club can supervise our ADM and implementation.

Coaching Philosophy/Injury:

Burlington Basketball House League, Jr.NBA and Rep coaches have a “common” goal and athlete development philosophy for any player registered with Burlington Basketball. This “common” philosophy means any of our players can play both House League and Rep without the issues of player confusion on skills development or the overtaxing of a young athletes body. This policy ensures the club revises its' policies to best support its' players.

Burlington Basketball Complaint Procedures for Members:

Complaints should first be brought to attention of involved coach, staff member or Board member with objective of working to discuss and resolve the problem.

If the complaint / issue is still unresolved, a formal email addressed to the Director of Operations at operations@burlingtonbasketball.ca.

The complaint must include all of the following information:

  • Your full name and contact information.
  • Dates of the issue.
  • Reason for complaint.
  • Chronology of events, conversations, or correspondence.
  • Sufficient detail about the complaint to allow for a thorough investigation/review, including witnesses (if they exist) to the event/incident.
  • A proposed resolution.

What is a valid complaint?

We will always formally investigate a complaint if it is …

  • A clear expression of dissatisfaction about the Burlington Basketball programs and standards.
  • A clear violation of club values or vision.
  • What happens after I submit my complaint?
    • It will be communicated to the appropriate Board member and President within 24 hours.
    • Brought to impartial Issue Resolution (IR) Committee made of Club Secretary, Club President, and the Director of Coaching Development.
    • Treated with appropriate confidentiality.
    • Objective to find a fair, positive resolution that will resolve the issue and appease the situation.

Stages of Complaints Investigation

  1. Review complaint – assess evidence
  2. Be thorough
  3. Seek truth – establish facts
  4. Assessment
  5. Written response
  6. Take prompt – appropriate action to address
  7. Remediation – fair, thorough, even-handed, principled
  8. Act with / or without Board approval?
  9. Complainant – if not satisfied – option to request Board review within 7 days
  10. Board Review
  11. May lead to request to face-to-face meeting with complainant, witnesses, IR Committee
  12. Board or President to provide written response without further appeal
  13. BB and Board are committed to learning from process and remediation